Governance Report

Compliance

All employees at the Lintec Group are committed to disciplining themselves based on the corporate motto of "Sincerity and Creativity". "Compliance self-check sheet" and "compliance training materials" are published in the Lintec intranet. All employees use these materials for checking their conduct and conducting compliance learning activities in their departments.

Global Surveys on Human Rights and Labor Standards

The Lintec Group conducts a survey once a year to monitor working conditions and human rights. The survey covers a wide range of items, including legal compliance, elimination of discrimination, respect for human rights, prohibition of child labor, prohibition of forced labor, wages, working hours, dialogue and negotiation with employees, safe/healthy working environments, and human resource development.
As a result of the survey in February 2021, it was confirmed that all sites comply with local and regional laws and regulations, that the Lintec Group Compliance Guidelines are well understood by employees, and that Lintec employees work in a healthy and safe working environment where their fundamental human rights are respected.
We will continue this regular survey every year to understand our current conditions, and improve them.

For detailed data, click here

Compliance with the Antitrust Law & Prevention of Corruption

In 2013, the Lintec Group created an Antitrust Law Compliance Manual, copies of which were handed out to employees at sales divisions. The Group also provided relevant guidance to salespersons during legal training sessions, specifically referring to reported cases of violations at other companies involving cartel formation and resale price maintenance agreements.
In December 2019, we published a Manual for Compliance with the Antitrust Law and the Act against Delay in Payment of Subcontract Proceeds, Etc. to Subcontractors, which is a completely revised version of the aforementioned manual. The new manual was distributed to managers, including those of Group companies.
Moreover, in March 2020, we compiled a List of Do's and Don'ts, which illustrates potential legal risks existing in everyday duties.
The Group also works to prevent bribery and corruption, incorporating the topic into the Compliance Guidelines, a booklet distributed to employees to raise their compliance awareness.

Issuing Legal Newsletter

The Lintec Group issued Legal News (Vol.34-39) from April 2020 to March 2021 to provide legal information to employees.

  • Vol. 34
    Legal issues in business transactions amid the COVID-19 pandemic
  • Vol. 35
    Beware of efforts to compromise business e-mail accounts!
  • Vol. 36
    Legal risks of committing slander or disseminating fake news (disinformation) on social media
  • Vol. 37
    Remote working, a new normal work style
  • Vol. 38
    Not someone else’s problem!—Export control and other regulatory frameworks on international business transactions
  • Vol. 39
    Summary of news between April 2020 and March 2021

Following the issuance of Legal News, e-learning programs were provided via the intranet.

From October 2020 to September 2021, salespersons in their 10th or so year at the company attended legal training sessions, provided as part of theme-based programs. Also, newly appointed managers and newly appointed section chiefs received training (about one hour for each) on "legal risks particular to Lintec".

Awareness Raising with the Compliance Guidelines

At the Lintec Group, we issue a code of conduct booklet, "Compliance Guidelines", to enhance each employee's compliance awareness. The Guidelines booklet has been translated into seven other languages to be distributed to employees of Group companies outside of Japan. Following the revision of the Lintec Group Code of Conduct in January 2020, the Compliance Guidelines were also revised and issued in April 2020. We distributed the revised guidelines to all employees of the Lintec Group.

Compliance Guidelines distributed to employees (excerpt)

Fostering Sense of Ethics

Rinri Kawaraban, which started in fiscal 2006, is an intranet ethic news column featuring a short haiku-like poem with an additional explanation to familiarize employees with standards for ethics and conduct. The poems are compiled into a booklet, which is not only used internally but also introduced to suppliers and customers.

Volume 12 was issued under the theme of "Make corporate ethics easier to understand and practice" and introduced a new patrol dog mascot.

Tax Compliance

Based on the spirit of the company motto, "Sincerity and Creativity", the Lintec Group properly pays taxes in compliance with the laws and regulations stipulated by the countries or regions where its business sites are located, or by the countries or regions concerned.
To practice the proper performance of accounting procedures, which form the basis of appropriate tax payments, we have distributed the Compliance Guidelines (published in seven languages) to all Group employees, in order to raise their awareness and ensure that our daily transactions are carried out in a proper and lawful manner.
We do not conduct transactions that are not related to our core business but intended solely for tax reduction.
In cases of uncertainty over the interpretation of tax laws, we seek the advice of external professionals. If doubts remain, we seek prior consultation with the tax authorities concerned to ensure that we can pay taxes appropriately.
With regard to transactions between Group companies in two or more countries, we strive to appropriately distribute profits between the countries or regions where these companies operate, so as to mitigate transfer pricing tax risks.